Meeting Minutes
The minutes of all Parish Council meetings are published on this website, within 20 days of the meeting taking place. The minutes are then approved by Councillors at the next suitable meeting and kept as a legal record of proceedings.
After each meeting the Clerk, or any of the Councillors, are instructed to carry out the actions that have been approved at the meeting. Meetings are administered by the Parish Clerk. Any issues that residents wish to raise can be sent to the Clerk, or alternatively discussed with any of the councillors.
The agenda for each meeting is published on this site and also posted in the two notice boards in the village (Melton Mill Lane and Doncaster Road) at least three days before the meeting is to be held. Residents are welcome to attend Council meetings. Although members of the public do not take part in the business of the meeting a public session of 15 minutes is held at every meeting where issues can be presented to the Members.
The minutes of the most recent meeting can be seen below. Earlier minutes can be found here
HIGH MELTON PARISH COUNCIL
3 January 2024 - Ordinary Parish Council Meeting
In attendance: Councillors: Martin Pick, Dave Jones, Joan Herrero, Tom Hunt, Joyce Godfrey and three members of the public. Also present was Paul Rollinson, Clerk.
1. Apologies: None.
2. Declarations of Members’ Interests: None given.
3. To Accept Minutes of Meeting 1 November 2023. Resolution; The meeting minutes were accepted and signed.
4. To Accept Minutes of Extra Ordinary Meeting 15 December 2023. Resolution; The meeting minutes were accepted and signed.
5. To Receive Correspondence
a) Received Traffic Group minutes. b) Resident email raising several issues and reply. c) Email with YLCA regarding training in November. d) Clerk at Barnby Dunn regarding Clerk session in November. e) Correspondence with Green Mile Trees with order and invoice. f) Correspondence with Jaimeson regarding ordering Bulbs and invoice. g) Correspondence local business regarding adding to mailing list. h) Correspondence with Community Group in relation to issues raised in relation to environmental project/envelopes for newsletters. i) Correspondence with Green Spaces regarding proposals on the MML and HM for Bulb planting. j) Correspondence with Community Group in relation to these plans. k) Correspondence with Public rights of way officer notification. l) Correspondence with Governance officers at DCC with regards to Parish Councils' Joint Consultative Committee. m) YLCA Training video and information.
6. To Receive Planning Updates
a) Planning updates on work continuing on Hangman Stone Lane. b) Conditions met as part of the planning application for the digestate and solar panels at Red House Farm c) High Melton Hall awaiting a decision and d) Strawson Development and plans are awaiting an update including the number of dwellings.
RESOLVED
Clerk to write to City of Doncaster Council Planning department to request for a meetting to discuss the Parish Council working relationship with regards to planning applications.
7. To Receive Financial Update
Accounts overview 1 November 2023 to 3 January 2024
Balance brought forward to 1 November 2023 - £4,283.37
Incomings
Interest £4.92
Credit £0.72
Credit £4.44
Outgoings
Clerk Refund for Tree payment £122.61
Wreath (Paid via Clerk) £23.98
Clerk Salary £716.00
HMRC (Tax) £157.80
HMRC (Tax) Backpay £21.20
YLCA Payment for training £192.00
Closing Balance as at 3 January 2024 - £3,059.86
8. Motion to agree Proposed Budget for Financial Year 2024/2025
Discussed the proposed areas of interest and activities the Parish Council as part of the proposed budget under the headings set out in the Parish Charter.
RESOLVED
The Parish Council resolved to consider Agenda items 10, 11 and 12 before agreeing the proposed budget.
Agreed to the proposed budget set out for 2024/2025 with updated budgeted amounts for Garden, Plants and Planting activity, Project work and Training and Development allocated for the Parish Clerk and Parish Councillors.
9. Motion to agree Precept for Financial Year 2024/2025
The Parish Council considered the proposed budget and precept information presented.
RESOLVED
Following agreement for the Parish Council Budget there was agreement following a vote to set the precept at £4,842 for 2024/2025, an increase of 5.26%
10. To discuss and resolve to form a Sub-Committee to progress activities aimed at improving community cohesion and spirit within the Parish.
The Parish Council resolved to form a sub-committee aimed at improving community cohesion and spirit within the Parish and following vote, all in favour.
11. Motion to agree and sign the Parish Charter
The Joint Charter and Terms of Reference (Parish Charter) is about the partnership between City of Doncaster Council and Parish Council’s of the Borough of Doncaster. Its aim is to provide the basis on which Doncaster Council and Parish & Town Councils will work together in close partnership to provide high quality service and support to local communities throughout the Borough.
RESOLVED
To adopt the Parish Charter and for the Clerk to confirm the agreement to City of Doncaster Council.
12. Motion to discuss and sign up to the ‘Choose Kindness’ pledge
The pledge is an initiative that encourages organisations in Doncaster to pledge to Choose Kindness. Making the pledge is to support the values of the movement and choose to spread the spirit of kindness across Doncaster.
RESOLVED
To sign up to the Choose Kindness Pledge and for the Clerk to submit.
13. Motion to discuss communication methods within the Parish and circulate a parish newsletter.
Discussed frequency of the newsletter which may be quarterly and for next edition.
RESOLVED
Parish Council January newsletter to be issued.
14. Traffic Group Update
a. Receive Update from Traffic Group meeting of 8 November 2023. a) Road Closure to cut Ash Tree. b) Speed checks have been conducted in the village with 6 vehciles found over speed limit.
b. To receive update on plans by DCC to upgrade drainage to prevent storm event flooding on Doncaster Road. Awaiting report from City of Doncaster Council.
c. Agree date for next Traffic Group meeting. The next meeting of traffic group are to be confirmed.
15. Neighbourhood Watch Update
There are 36 members of the group of people that live in the village and looking to continiue to promote and produce a flyer to support this.
16. Motion to consider environmental projects i.e. bird feeding stations, environmentally friendly ways of working, and potential opportunities for the Parish Council.
RESOLVED
This agenda item to be considered at the Sub Committee group.
17. Councillor Information Exchange Session (For information only)
None.
18. Employment Issues
d. To resolve to exclude members of the public and press under the Public Bodies (Admissions to Meetings) Act 1960 due to the nature of the business to be transacted at item 15b to being prejudicial to the public interest.
Resolved with all in favour.
e. To receive update and to discuss and resolve on actions relating to HMRC and Salary payments.
Update provided regarding HMRC with appeal against penalty notices successful and situattion regarding letter notifications from HMRC. Resolved to seek further advice from YLCA, to report issues as appropriate and to communicate with parties regarding the matter.
19. Date of Next Meeting
6 March 2024